Microsoft Teams Rooms Instructions
Microsoft Teams Rooms Instructions:
Use Outlook to reserve a room equipped with Microsoft
Teams Rooms
1. Open Outlook and go to your calendar.
2. Select New Teams Meeting in the Teams Meeting section or New Meeting, then Teams Meeting.
3. Select Location in the meeting scheduler.
4. Choose a room from the list of available rooms.
(Ensure meeting room is also booked for this meeting using Condeco)
5. Complete the meeting invitation as you would for any other meeting before sending.
Use Outlook to add a Microsoft Teams Rooms room to an existing meeting
1. Open the meeting in Outlook.
2. Add the room name or find the room by clicking on Location in the meeting scheduler and send the update.
3. If the meeting is accepted, it will appear on the console (the tablet device in meeting room).
4. Select the meeting on the console (the tablet device in meeting room) to join.
Creating a meeting in Outlook
To create a new Teams Meeting in Outlook, navigate to the
‘Calendar’ tab and click the ‘New Teams Meeting’ button.
- Be sure to include the meeting room under ‘Location’
so that the meeting will appear on the touch panel (the tablet device in meeting room)
(Ensure meeting room is also booked for this meeting using Condeco)
Learn about the touchscreen console
The touchscreen console in a conference room is the heart of every meeting. On the screen, there are a few things you can do:
▪ Join a scheduled meeting by selecting the meeting.
Note: To get a meeting to show up on the room console, organizers should set the room as the meeting location.
▪ Start a new meeting by selecting Meet now 
.
▪ Make a phone call by selecting Dial pad 
and dialing a number.
▪ Project your laptop by plugging in the cable connected to the ClickShare dongle or HDMI port when ClickShare is not present. Depending on the room settings, it may be projected to the room automatically, or you may have to
select Present 
on the room console.
▪ Select More 
for instructions on how to add the room to a meeting, give feedback on the device, or change settings.
When you are in a meeting, you'll have options to manage your camera and mic, share content, add participants, and end the call.
Join a meeting
Join a scheduled meeting
Just find your meeting on the console and select it to join.
Any meetings currently happening are at the top of the list. After a meeting ends, it will stay on the screen for a little while so you can easily join again if you need to.
If a scheduled meeting doesn't appear on the console (or if the meeting tile shows More options ... instead of Join), you will need to invite the room or add the room on your laptop.
Start an unscheduled meeting
1. Select Meet now 
on the room console.
2. Under Type a name or number, find the people you want to invite.
3. Select people to add them to the list of invitees.
4. After all the people you want to invite are on the list, select Invite. Your meeting will begin automatically.
Share your screen with in-room participants
To share your desktop with in-room meeting participants, just connect your laptop to the ClickShare dongle or appropriate cable connected to the room console.
Depending on your room settings, your screen may be shared automatically, or you may have to select Present 
on the room console.
Share in-room content
Content cameras allow you to stream a traditional whiteboard into meetings so remote participants can clearly see what is being drawn. While you write, we will square up the board, enhance the ink, and make anyone in front of the whiteboard transparent.
If the room you are in has a content camera, you can share to it by selecting Share 
> Content camera on the room console.
Stop sharing your desktop
Select Stop presenting on the console.
Make a phone call
1. Select Dial pad 
on the room console.
2. Dial a number, and then select Call.
Manage a meeting
Add a participant
1. Go to Add participants 
and find the people you want to invite.
2. Select people to add them to the list of invitees.
3. After all the people you want to invite are on the list, select Invite.
Pin a participant's video
When there are multiple people sharing video in a meeting and you want to see one person’s video on your room display, select their name on the room console, then Pin.
Note: This will only pin the video for the room, not for others in the meeting.
Manage the screen layout
1. Select Layout on the room console.
2. There, you can toggle between different layouts for your room display.
Note: If you have a single display, you can choose between showing just shared content or showing content and a row of people. If you have two displays, one will show content and the other will show people. Selecting Layout will swap which display shows which.
Manage audio
▪ Select Mic 
on the room console to mute or unmute the room mic.
▪ Select Volume up or Volume down to adjust the speaker volume or mute the speaker.
▪ Mute participants by going to Participants, selecting a name, and then Mute participant.
Manage video
1. Select Camera 
on the room console to turn the room camera on and off.
2. Choose which video device you want to use, or tap Camera
Off to stop streaming the room's video.