How to Set Up an Out of Office Message in Outlook
Setting Up Out of Office in Outlook
Setting an Out of Office message in Outlook is a simple process. This feature allows you to automatically reply to emails while you are away, letting others know you are not available.
Here’s how to do it:
For Outlook Desktop App
1. Open Outlook:
Launch the Outlook application on your computer.
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2. Go to File:
Click on the "File" tab in the upper left corner of the window.
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3. Select Automatic Replies:
Click on "Automatic Replies (Out of Office)."
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4. Turn on Automatic Replies:
In the dialog box that appears, select "Send automatic replies."
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5. Set a Time Range (Optional):
You can specify a start and end time for the replies. If you want it to be permanent until you turn it off, leave the time range unchecked.
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6. Write Your Message:
- In the "Inside My Organization" tab, write the message that people within your organization will receive.
- In the "Outside My Organization" tab, you can write a different message for people outside your organization.
7. Click OK:
Once you’ve entered your messages, click "OK" to activate your Out of Office replies.
For Outlook Web App
1. Log In to Outlook Web: Access your Outlook account through your web browser.
www.outlook.com
2. Go to Settings: Click on the gear icon in the upper right corner.
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3. Select Mail: In the settings menu, click on the "Mail" section.
4. Automatic Replies: Click on "Automatic replies."
5. Turn on Automatic Replies: Toggle the option to "Turn on automatic replies."
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6. Set a Time Range (Optional): You can specify the start and end times for your automatic replies.
7. Compose Your Message: Enter your Out of Office message for both internal and external contacts.
8. Save Changes: Click "Save" to activate your Out of Office settings.
Tips for Writing Your Out of Office Message
- Be Clear and Concise: State clearly that you are out of the office and when you will return.
- Provide Alternatives: If possible, include contact information for someone else who can help in your absence.
- Keep It Professional: Maintain a professional tone, even if you’re on vacation.
Now you're all set! Your Out of Office message is ready to inform others of your absence.