Setting Up Out of Office in Outlook

Setting an Out of Office message in Outlook is a simple process. This feature allows you to automatically reply to emails while you are away, letting others know you are not available. 

Here’s how to do it:

For Outlook Desktop App

1. Open Outlook: 

Launch the Outlook application on your computer.

2. Go to File: 

Click on the "File" tab in the upper left corner of the window.

3. Select Automatic Replies: 

Click on "Automatic Replies (Out of Office)."

4. Turn on Automatic Replies:

In the dialog box that appears, select "Send automatic replies."

5. Set a Time Range (Optional): 

You can specify a start and end time for the replies. If you want it to be permanent until you turn it off, leave the time range unchecked.

6. Write Your Message: 

- In the "Inside My Organization" tab, write the message that people within your organization will receive.

- In the "Outside My Organization" tab, you can write a different message for people outside your organization.

7. Click OK: 

Once you’ve entered your messages, click "OK" to activate your Out of Office replies.

For Outlook Web App

1. Log In to Outlook Web: Access your Outlook account through your web browser.

www.outlook.com

2. Go to Settings: Click on the gear icon in the upper right corner.

3. Select Mail: In the settings menu, click on the "Mail" section.

4. Automatic Replies: Click on "Automatic replies."

5. Turn on Automatic Replies: Toggle the option to "Turn on automatic replies."

6. Set a Time Range (Optional): You can specify the start and end times for your automatic replies.

7. Compose Your Message: Enter your Out of Office message for both internal and external contacts.

8. Save Changes: Click "Save" to activate your Out of Office settings.

Tips for Writing Your Out of Office Message

- Be Clear and Concise: State clearly that you are out of the office and when you will return.

- Provide Alternatives: If possible, include contact information for someone else who can help in your absence.

- Keep It Professional: Maintain a professional tone, even if you’re on vacation.

Now you're all set! Your Out of Office message is ready to inform others of your absence.