Tips on Organising your Outlook Inbox - Clean up
Organise Your Inbox
- Create Folders: Set up folders for different categories such as Work, Personal, Projects, etc.
- Use Categories: Color-code emails based on their priority or type for quick identification.
Unsubscribe from Unwanted Emails
- Identify Junk Subscriptions: Look for newsletters or promotional emails you no longer read.
- Unsubscribe: Use the unsubscribe link usually found at the bottom of the email.
Use Search Features
- Search Bar: Utilise the search bar to find specific emails quickly.
- Filters: Apply filters to view only unread, flagged, or emails from specific senders.
Utilise the Archive Feature
- Archive Older Emails: Move emails you don’t need immediately to the Archive folder to reduce clutter.
- Keep Important Emails: Ensure you only archive emails you are sure you won't need soon.
Set Rules for Incoming Emails
- Create Rules: Automate email organisation by setting rules to move emails into designated folders upon arrival.
- Manage Spam: Set rules to automatically filter out known spam or unwanted emails.
Delete Irrelevant Emails
- Batch Delete: Select multiple emails at once to delete, focusing on older or irrelevant messages.
- Regular Clean-Up: Set a schedule (weekly or monthly) to review and delete unnecessary emails.
Flag Important Emails
- Use Flags: Mark important emails with flags for easy tracking and follow-up.
- To-Do List: Consider using flagged emails as a to-do list.
Schedule Time for Inbox Management
- Dedicated Time: Allocate specific times during the week to manage your inbox.
- Prioritise: Focus on high-priority emails first to ensure important tasks are addressed.
By following these steps, you can achieve a cleaner and more organised Outlook inbox.
Cleaning up your inbox: