Tips for Microsoft Teams meetings

Preparation Before the Meeting

- Set a Clear Agenda: Outline the topics to be discussed and share it with participants in advance.

- Choose the Right Time: Use scheduling tools to find a time that works for everyone, considering different time zones.

- Test Technology: Ensure your camera, microphone, and any software are working properly before the meeting starts.

During the Meeting

- Start on Time: Respect everyone’s time by beginning and ending the meeting as scheduled.

- Mute When Not Speaking: To reduce background noise, keep your microphone muted unless you are talking.

- Engage Participants: Encourage input by asking questions and inviting comments from everyone.

- Use Video: Whenever possible, turn on your camera to create a more personal connection. Also this can help user who are hard of hearing lip read if required.

After the Meeting

- Summarise Key Points: Send out meeting notes highlighting the main discussions and action items.

- Follow Up: Ensure that any tasks assigned during the meeting are tracked and checked on later.

- Gather Feedback: Ask participants for their thoughts on the meeting’s effectiveness and any improvements for future meetings.

Additional Tips

- Use Backgrounds: Consider using virtual backgrounds for a more professional appearance.

- Utilise Features: Make use of tools like screen sharing, polls, and whiteboards to enhance collaboration.

- Stay Organised: Keep all relevant documents and links easily accessible for quick reference during the meeting.