How To Start Transcripts In Teams Meetings

During the Meeting

1. Open Meeting Controls:

Click on the "More" icon (three dots).

2.  "Record and Transcribe"

- From the dropdown menu, choose the 'Record and Transcribe' option.

3. Start Transcription:

From the dropdown menu, select "Start transcription." 

To end the Transcription, please follow the same steps and select "Stop Transcription".

Viewing the Transcript

- The transcript will appear on the right side of the meeting window, and participants can view it in real-time.

Stopping the Transcript

To end the Transcription, please follow the same steps and select "Stop Transcription".

Accessing the Transcript After the Meeting

- After the meeting concludes, the transcript will be saved in the meeting chat, where participants can review or download it.

Benefits Of Meeting Transcriptions For Teams

Improved Accessibility

- Provides written records for team members who may have hearing impairments.

- Allows individuals to revisit discussions at their own pace.

Enhanced Clarity

 

- Reduces misunderstandings by offering a clear reference of what was discussed.

- Helps ensure that all team members are on the same page regarding decisions made.

Easier Note-Taking

- Frees participants from the need to take extensive notes during meetings.

- Enables focus on discussions rather than writing.

Accountability

- Creates a formal record of commitments and action items assigned during meetings.

- Helps track progress and follow up on tasks.

Knowledge Retention

- Acts as a repository of information that can be referred back to for future projects.

- Aids in onboarding new team members by providing them with context from past meetings.

Searchability

- Makes it easy to find specific topics or discussions through keyword searches.

- Saves time when looking for past decisions or discussions.

Collaboration

- Facilitates collaboration by allowing team members to share and edit transcriptions.

- Encourages contributions and input from those who may be less vocal during live discussions.

Legal and Compliance 

- Provides documentation that may be required for legal or compliance reasons.

- Ensures that important information is recorded for future reference.

By following these steps, you can easily start and manage transcripts in your Teams meetings!