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How to Insert track changes into a Word document and its purpose

Modified on: Mon, 16 Dec 2024 4:08 PM

How to Insert track changes into a Word document and its purpose


What are Track Changes?


Track Changes is a feature in word processing software that allows users to make edits and suggestions within a document while keeping a record of all changes made. This is particularly useful for collaborative work, as it enables authors and reviewers to see alterations, comments, and suggestions without altering the original text.



Purpose of Track Changes


- Collaboration: Facilitates teamwork by allowing multiple users to provide input and feedback on a document.

- Transparency: Keeps a clear record of changes made, making it easier to understand the evolution of the document.

- Review Process: Simplifies the review process by allowing reviewers to accept or reject changes easily.

- Improved Communication: Comments can be added alongside changes, fostering better communication between collaborators.





How to Insert Track Changes

Microsoft Word


1. Enable Track Changes:


- Go to the "Review" tab.


- Click on "Track Changes" to turn it on.


2. Make Edits:


- Start editing the document as needed. Insertions will be highlighted, and deletions will be crossed out.


3. Add Comments:


- Highlight the text you want to comment on.


- Click on "New Comment" in the "Review" tab to add your notes.


4. Review Changes:


- Use the "Accept" or "Reject" buttons in the "Review" tab to finalise changes.



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